Every employer in the state of Tennessee is responsible for reporting newly hired employees. This includes first time hires or re-hired employees. The state uses the new hire reports to match against child support records. This has become the quickest way to issue wage withholding orders. New hire reporting can also stop fraudulent claims for unemployment insurance, workers compensation, and public assistance. Federal law requires that all information collected be kept confidential.
The following information must be submitted:
1) Employer’s Name
2) Employer’s Federal Employer Number
3) Employer’s Address
4) Employee’s Full Name
5) Employee’s Social Security Number
6) Employee’s Current Address
7) Employee’s Date of Hire
These reports can be filed electronically or by paper. Paper reports should be faxed to 877-505-4761 or mailed to:
Tennessee New Hire Reporting
P.O. Box 17367
Nashville, TN 37217
Below are links to more information on electronic filing and other forms that may be needed.
W-4 Form (IRS)
Separation Notice Form
Tennessee New Hire Reporting Employer Guide
Tennessee New Hire Reporting Electronic Reporting Specifications
Tennessee New Hire Reporting Form